The email-to-collection add-on lets you email tasks to any collection that has the add-on enabled. Each collection has it's own unique email address, and you can even create email addresses that automatically assign the items! Let's get started...
Enable the Email to Collection add-on
Just like other collection add-ons, to enable email to collection, you need to click on the collection name, on "Manage Add-Ons". Click on "Add" next to "Email to Collection".
Email to Collection settings
After you enable the add-on (let's call it "E2C" from now on), the next window will help you set it up.
You can find the collection's unique email address in the first section. Your username at the front of the email means that you will be attributed as the person who created the item.
Position refers to where the item will appear in your collection. In list and table view, this means that the item will appear at the top or the bottom of the list/table. In Kanban view, if you've set a default label, it will appear at the top or the bottom of that list. If you don't have a default label applied, it'll appear in a new 'no label assigned' list. Calendar view will add it where appropriate, according to any dates, and it will appear in the 'unconnected' panel of mind map view.
The email fields section allows you to map which information in the email lands in which field in Zenkit. Zenkit will automatically fill some of these out, but you can click on 'Show Details' to expand the settings.
"Subject" and "Body" obviously refer to the email subject line and body. These can both be mapped to any text field.
"Sender" will take the email address of the person who sent the email and add it to a text field. "Attachments" will add any attachments in the email to a file field of your choice.
"Sent Date" captures the date the email was sent in a date field.
"Assigned Member" assigns the user you specify in the email address you sent to (i.e. the second username included in the email address, as explained below).
Assigning a member via email
To assign a member via email, you need to add their username to the email address. At the top of the email settings, click where it says 'Show more examples' to see examples using two users in the current collection.The rule is that the first user name is the user that creates the item. The second username is the person who will be assigned to the item.
If you've not got anyone else collaborating in the collection, then of course this won't work so well. Add some other people to your collection to start assigning items to them!
Generating a new email address
You may find that you need to create a new email address for the collection, for example, if someone has gotten hold of your address, and is sending prank emails to your collection. ;)
To do so, click on "Generate new email address" under the main collection email.
Please note that doing this will invalidate the current email address, and all member-specific email addresses. Emails sent to the old addresses will no longer create items in the collection.
This is a pretty simple one - save the email addresses in your email contacts!
I like the format 'Collection Name, User Name' to save my 'assign to' emails, since you won't accidentally email a real person instead of your collection. And remember, if you generate a new email address for the collection, you need to update your contacts!
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