Zenkit has multiple field types so you can track all the information you need and enrich your tasks with relevant, practical data. There are fields for time estimates, due dates or a description field to categorize your tasks, and much more. 


Fields are displayed differently depending on the view. In the table view, each column represents a field. In Kanban, List, and Calendar view, fields are displayed on the task itself and can be edited in a detailed view. 


Finally, all fields are fully customizable and you can add a description to each one so that every member of your team knows how to use them. Here's a quick overview of the different field types, what you can do, and how to customize them:


Date

The Date field adds a date to a task and displays it in the calendar on the selected date. You can choose to add a time, end date or duration, or even a reminder.



To schedule a date, click the date field in the detailed view. When the calendar is displayed, click a date to add it to the task. Scroll down to add times or reminders.



The current date is displayed in light blue. The date you selected is displayed in dark blue. To remove the date from a task, click the assigned date, scroll to the bottom of the menu, and click "Delete Date".


You can also add a timestamp to a task. If you activate the switch for "Include time" you can select a time in the specification. Click on the time to switch between hours and minutes with arrows. With another click on the hour or minute, you can select the precise number.



Files

The file field allows you to attach multiple images, drawings, documents, or videos to a task. You can even add an image to an open task by using the keyboard shortcut Ctrl+V! Click on "Add File..." under the name of the file field and add a file to the menu.



The Uploader allows you to select files from your computer or from other applications like Google Drive, Dropbox, and Box. You can also upload a file directly from a URL.


The attached files can be viewed in several ways. Click the View menu at the top right, and then click Edit next to your view name to open the view options. Click Image Position, and then choose how you want the preview to appear in the current view.



If you have multiple attachments, the most recently attached image is the one that appears in the preview. You can change the order of the attached files by dragging and dropping them from the detailed task view.


To download a file, click the small down arrow that appears above the preview of the file. To delete a file, click on the "X".



You can also download, expand, link, or delete an attached file by clicking on the preview to open it.



To change the order of the files, simply rearrange them by dragging and dropping! The last attached file will be used as the preview of the image in the task. Files can be renamed by clicking on the file name and typing in the desired name.


Labels

The Label field is one of the most useful and flexible fields in Zenkit. When you create a new label field, you can add new labels and assign a color to each label.


You can choose whether or not users can select multiple labels, and also whether or not they have the ability to create new labels on the fly. You can also select a label to be used by default when a new task is created, as well as select what color each label in the field should be. Label fields are used as list headers in the Kanban view



For example, in a project, you have label fields for tracking progress and priority, where only one label can be selected at a time. and users are not allowed to create new labels. By default, each new task is assigned the To-Do label in the progress field. You assign the priority manually.


Text

Text fields can contain any text, numbers, or links, and can be displayed as plain text or formatted with HTML or Markdown. To choose between these formatting options, click the expanded arrow icon in the upper right corner of an active text box. In the upper right corner, you will see "Plain Text". Click here to select the text editor type.



You can also enter the default text type when creating or editing the field properties. To open the field properties, click on the name of your text field within your project settings in the Fields section, then scroll down to click Editor Type and select your text type.



Entering data into a text box is as simple as typing it - the Enter or Return key creates a new line. When you are done, use Ctrl+Enter to save and close the text field. 


Custom fields

With a business plan, you can add custom fields to your projects. To do this, open the project settings and click Fields. To add a custom field to your project, select "Add Custom Field".



After selecting what type of field you want to add, enter the field name and add other information such as field description, label, or default values. Then click "Create" in the upper right corner.



Checkboxes

Checkboxes can be used similarly to labels for your tasks within your projects. For example, if you want to indicate whether components of your project can already be released, name the checkbox field 'Released' and check it off as soon as the task has reached the status.



Decide whether you want to check the checkbox by default or check it manually. You can always adjust this to your workflow in the field properties.



Formulas

Formulas are a powerful way to work with your data and discover new information about it. Right now, within formulas, you can work with functions and normal numeric operators.


Numeric operators

Numeric functions can use numbers from number fields or references.


OperatorDescriptionExample
+

Merge two numbers.

Uses number and reference fields.

{Material cost} + {Tool cost}
-Subtract values from each other.Price - 5.50
*Multiply two values with each other.Time * {cost per hour}
/Divide two values by each other.

{Lifetime value} / {Number of bills}


Numeric functions

Numeric functions can use numbers, number fields, and in some cases references in the formula.


FunktionDescriptionExample
sqrt(number)

Square root.

Accepts a value as a parameter and specifies its square root.

sqrt(4)
abs(number)

Absolute.

Accepts a value and returns its absolute value.

abs(-4) = 4
min(number,number2)

Minimum.

Accepts one or more parameters or a reference and returns the minimum of the given value.

min(3,1) = 1
max(number,number2)Maximum.
Accepts one or more parameters and returns to the maximum of the given value.
max(3,1) = 3
exp or E(power)

Exponent.

Calculates the Eulerian function with the given exponent.

E(1) = 2,72
pow

Exponentiation.

Takes as first parameter the base, then the exponent

pow(2,3) = 8
avg({referenced Project:Number field)}

Average.

Accepts a reference as a parameter and returns the average of all values.

avg({employee:wage})


Dependencies

This field shows the predecessor or successor of a task, allowing for optimal planning and coordination of your project's tasks.



Milestones are used to mark important points in a project. They do not affect the project duration and are not moved when dates are moved forward or backward. To add a milestone open your tasks and activate the button next to "Milestone".


Dependencies play a big role in the Gantt view.


A link field contains a single link. Links open in a new tab when clicked from anywhere in Zenkit (in any view or in the details panel).



Please be sure to leave the Default Link section blank if you do not want to add the same link to every new task. Click the pencil to edit the link.